Careers At First United

Administrative Assistant

Reports To: Chief Operating Officer

Position: 16 Hours Per Week, Hourly Non-Exempt

Job Summary

This part-time position will devote energy and action to assisting in the implementation of the mission, vision and values for First United by providing administrative support to staff and laity. The essential functions of this job are to assist the ministries of First United by managing the First United on-site office and providing our ministries with administrative and clerical support.

Education/Experience

  • High School diploma

  • Proven experience in clerical or administration roles

  • Short-term on-the-job training

Knowledge

English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Job Description

  • Produce weekly mass email communications via Constant Contact or other email marketing solution.

  • Manage membership database system including: edits, attendance, and visitor management.  Keep ministry and worship attendance reports up to date.

  • Review office supply inventory and purchase supplies as necessary.

  • Ensure proper maintenance and repair is coordinated for copiers, folders, postage machines, and coordinate computer technical support.

  • Train and supervise volunteers that staff the reception desk during regular business hours.  Work at reception desk in volunteer absences which includes, but is not limited to, answering the phone, answering guest questions and facilitating mail/package deliveries.    

  • Provide clerical assistance to all First United ministries as needed.

  • Perform editing, proofreading of church communications on a regular basis. 

  • Assist Growth Group and spiritual growth classes with ordering supplies and materials. 

  • Organize staff retreats, events, parties and other functions.

  • Manage church building usage calendar, campus event calendar and ensure rooms are setup and ready for use.

  • Coordinate with volunteer teams for assistance with applicable tasks.

  • Accountable for operating office budget and expenses.

  • Office responsibilities include some participation in regular in-person meetings/events and securing the campus, occasionally at the end of the business day.

  • Other duties as assigned.

For more information contact: employment@firstunited.org

GATHERKIDS Coordinator

Reports To: The Gathering Place Pastor

The Gathering Place, Part Time

Job Summary: The GatherKids Coordinator helps lead and shape ministry for children (birth through 5th grade) and their families at The Gathering Place. This part-time role focuses on creating engaging, inclusive, and faith-forming experiences for kids, supporting parents and caregivers, and equipping volunteers to serve with love and excellence. You’ll help families find community, help kids encounter God through play and story, and help our church live out our mission — one Sunday and one family at a time.

Education and Experience

A heart for children & families and a commitment to The Gathering Place mission.
Experience in children’s ministry, education, or event coordination.
Strong organizational, communication, and team-building skills.
Ability to recruit, train, and empower volunteers.
Creative, dependable, flexible, and collaborative.
Familiarity with United Methodism and Wesleyan theology preferred.

Knowledge

English Language

Knowledge of the structure and content of the English language including strong skill sin rules of composition and grammar.

Job Description

Key Responsibilities

Sunday Worship Gathering:

  • Coordinate childcare workers and volunteers for the nursery (ages 0–3) and volunteers for kids’ class (Pre-K–5th grade) which meet during worship.

  • Regularly teach or assist in kids’ class and serve in the nursery on Sunday mornings to provide balance and relief to volunteers.

  • Prepare materials, activities, and lessons each week using developmentally appropriate and inclusive curriculum.

  • Ensure classroom, nursery, and “pray-ground” in the worship center are safe, welcoming, and well-prepared.

Curriculum & Program Development:

  • Plan and adapt creative teaching content that helps kids explore faith, wonder, and belonging through Wesleyan and United Methodist theology.

  • Resource and train volunteers to lead and assist effectively and confidently.

  • Organize supplies and materials needed for all weekly GatherKids programs.

Community & Family Engagement:

  • Build relationships with parents, guardians, and families within the church and in our larger Daytona/Volusia community.

  • Support families in faith formation at home with family-oriented faith resources and communication, connection, and encouragement.

  • Help represent The Gathering Place at family-friendly community events and gatherings in Daytona Beach and across Volusia County.

Special Events & Seasonal Ministry:

  • Coordinate planning and execution of major annual events such as the Easter Egg Hunt, Back-to-School Breakfast, and Adventure Week (VBS), as schedule permits.

  • Collaborate with staff and volunteers to create meaningful, fun, and inclusive events for families throughout the year (movie night, parents night out, etc.).

Overall Church Ministry and Policies:

  • Assist with and lead in additional ministries, services, and events in or through The Gathering Place/First United.

  • Understanding of and strict adherence to the First United Child and Youth Protection Policies, managing volunteers’ CYP screening processes.

  • Coordinate and consult with First United Family Ministries Director.

Skills

Basic Skills:

  • Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.

  • Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

  • Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

  • Monitoring- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

  • Reading Comprehension- Understanding written sentences and paragraphs in work related documents.

  • Speaking- Talking to others to convey information effectively.

  • Writing- Communicating effectively in writing as appropriate for the needs of the audience.

Social Skills:

  • Coordination- Adjusting actions in relation to others' actions.

  • Service Orientation- Actively looking for ways to help people.

  • Social Perceptiveness- Being aware of others' reactions and understanding why they react as they do.

Resource Management Skills:

  • Time Management- Managing one's own time and the time of others.

Computer and tablet skills:

  • Spreadsheets- Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets.

  • Presentations- Using a computer application to create, manipulate, edit, and show virtual slide presentations.

  • Internet- Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).

  • Word Processing- Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents.

  • Databases- Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records.

  • Operating Systems and Devices- Using both desktop computers and laptops, tablets with Microsoft operating systems.

Work Context

Body Positioning:

  • Requires standing for periods of time.

  • Requires walking.

  • Requires sitting for periods of time.

  • Requires the ability to lift up to 30-40 pounds

Communication:

  • Requires contact with others (face-to-face, by telephone, or otherwise).

  • Requires telephone conversations.

  • Requires face-to-face discussions with individuals or teams.

  • Requires writing electronic communications.

  • Should be adept in communicating with young children and parent/guardians.

Conflict:

  • Includes conflict situations.

Impact of Decisions:

  • Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the organization.

  • Opportunity to make decisions without supervision.

  • Requires making decisions that impact the results of co-workers, congregants and church.

Level of Challenge:

  • Requires being exact or highly accurate.

  • Some freedom to determine tasks, priorities, and goals.

Personal Interaction:

  • Requires coordinating or leading others in accomplishing work activities.

  • Requires work with others in a group or team.

Work Setting:

  • Requires working indoors in environmentally controlled conditions.

  • Requires working outdoors in a variety of different climates and conditions.

  • Job tasks are performed in close physical proximity to other people.

Other Responsibilities:

  • Attend and participate in the events of First United Methodist Church as requested.

  • Requires establishing and maintain good interpersonal relationships with other team members, church congregants and the community.

  • Other duties as assigned.

Our Commitment:

The Gathering Place celebrates diversity and welcomes applicants of all backgrounds, identities, and abilities. We are committed to being an inclusive, affirming, and justice-oriented community that reflects the love of Christ for all people.

The First United Family

The Gathering Place is a newer faith community planted out of First United Methodist Church Ormond Beach. The Gathering Place is not yet a chartered church, so all of our legal and business documentation will reflect First United in its branding. The GatherKids Coordinator will focus on kids and family ministries primarily at The Gathering Place, but employment will be through First United.