Careers At First United
Administrative Assistant
Reports To: Chief Operating Officer
Position: 16 Hours Per Week, Hourly Non-Exempt
Job Summary
This part-time position will devote energy and action to assisting in the implementation of the mission, vision and values for First United by providing administrative support to staff and laity. The essential functions of this job are to assist the ministries of First United by managing the First United on-site office and providing our ministries with administrative and clerical support.
Education/Experience
High School diploma
Proven experience in clerical or administration roles
Short-term on-the-job training
Knowledge
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Job Description
Produce weekly mass email communications via Constant Contact or other email marketing solution.
Manage membership database system including: edits, attendance, and visitor management. Keep ministry and worship attendance reports up to date.
Review office supply inventory and purchase supplies as necessary.
Ensure proper maintenance and repair is coordinated for copiers, folders, postage machines, and coordinate computer technical support.
Train and supervise volunteers that staff the reception desk during regular business hours. Work at reception desk in volunteer absences which includes, but is not limited to, answering the phone, answering guest questions and facilitating mail/package deliveries.
Provide clerical assistance to all First United ministries as needed.
Perform editing, proofreading of church communications on a regular basis.
Assist Growth Group and spiritual growth classes with ordering supplies and materials.
Organize staff retreats, events, parties and other functions.
Manage church building usage calendar, campus event calendar and ensure rooms are setup and ready for use.
Coordinate with volunteer teams for assistance with applicable tasks.
Accountable for operating office budget and expenses.
Office responsibilities include some participation in regular in-person meetings/events and securing the campus, occasionally at the end of the business day.
Other duties as assigned.